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FAQ

Below are answers to some of our most asked questions. 

Visit our Resources and Tools Page for more information on places to stay, directions, and floor plans.

Common Questions

What is the rental price and what does it include?

  • Please take a look at our Pricing Page for all of the facts about Pricing and what your venue rental includes.

What is the building capacity?

  • The building can accommodate 200 seated guests total (including Bridal party).  

  • The Cedar Den seats up to 140 guests for a ceremony or up to 100 guests at tables.  

  • The Loft can accommodate up to 80 guests at tables.

What dates are available?

Is there a deposit? When are the additional payments due?  Do you offer a payment plan?

  • We have a date reservation fee of $1,000 per rental day. $500 due at the time of contract signing and another $500 is due within the next 30 days. The date reservation fee is NON REFUNDABLE.

  • Remaining balance is due 90 days PRIOR to your event date.

  • You are welcome to make payments at your convenience as long as the remaining balance is paid in full 90 days prior to your event date.

What forms of payment do you accept?

  • We accept personal check, cashiers check, money order, online payments (3% service fee for online payments) or cash (cash payments should be made at Open House events only).  Checks and money orders can be made out to Timber Line Barn and mailed to 2131 W. Republic Rd #116 Springfield MO 65807.

How do I reserve a date?

  • You are welcome to book a date with us anytime but we strongly suggest coming out for a tour first.  If you are unable to make it out in person we offer a virtual video tour upon request.

  • It's as easy as sending us an email to timberlinebarnweddings@gmail.com and requesting your preferred date.  We will follow up with a contract and invoice for the deposit. 

Do I need to schedule a tour or can I just stop by?

  • We can't wait to meet you and talk about your vision.  All tours are by appointment only so that are team is prepared for an awesome tour.

  • Scheduling a tour is easy- visit our Tours Page HERE to find a date and time that works for you.

  • Please let family and friends know that if they would like to visit the property they can during an one of our Open House nights.

What is the average budget of a couple getting married at Timber Line Barn.

  • We serve a wide range of couples but find that most budgets are in between  $8,000 - $12,000 for all wedding expenses (venue, food, dress, DJ, photographer, decor etc.).  We also have many couples that lean more on the DIY side of things and manage a budget right at $5,000 (family or friends usually make the food, arrange florals, run our free sound system, etc).  

Will there be any other events the day of my wedding?

  • No. We want to make your day special- only one event per day at the Barn.  We do not allow rehearsals or tours to take place on the day of your rental.

Does the building have Heat / AC?

  • Yes!  We also have a gas log fireplace in the Cedar Den.

Can we bring any vendors we would like for food, DJ, photos, etc?

  • Yes.  We would be happy to send you a list of preferred vendors that have proved to be the best at what they do.

  • You are welcome to bring your own food to serve but it must arrive pre cooked, we do not allow cooking on site.  Please have warming pans and fuel for reheating and keeping food warm.  

  • We do not charge extra fees or surcharges for any vendors.

  • You are welcome to hire a bar service business but no hard liquor is tolerated OR provide your own drinksWe allow wine, beer, kegs, champagne, seltzers, etc.  

 Do you have a parking lot?

  • Yes, we have a gravel drive and gravel parking lot that can accommodate just over 100 cars. We recommend guests  carpool if possible.

  • We DO NOT have clearance for large vehicles along our driveway including RV's, semi trucks, tall trailers, etc. Please only drive on the gravel drive and parking areas-do not drive or park on the lawn at any time. 

  • NO OVERNIGHT PARKING PERMITTED.

  • We also have beautiful concrete walkways all around the barn.

Do you provide table linens, cups, silverware, etc?

  • No.  Timber Line Barn provides a versatile venue, tables and chairs, free decor and sound system.  White table linens for round tables and black linens for rectangle tables, can be rented for $14 per table linen.

How far from gas stations / grocery stores / motels are you?

  • Timber Line Barn is conveniently located just 3 miles north of amenities on HWY 65 such as gas stations, grocery stores, and local motels, Bed and Breakfasts, and AirBnB's.  

We plan to have our ceremony offsite, or only plan to have our ceremony at Timber Line Barn.  Does the fee change?

  • Contact us for details and availability  

What time will I have access to the venue to decorate?

  • We unlock our doors at 9:30am for Friday, Saturday and Sunday rentals.  If you chose to add on a Thursday to your Friday rental we unlock the doors at 4:00pm on Thursday.

Planning Questions

 

 

When is the next Open House?

  • Open House Events are for couples who have already had a private tour with us.  If you have already had a chance to meet us you can RSVP on our open House page HERE.

What planning resources do you provide couples once they book?

  • We provide multiple planning resources to our couples and believe this sets us apart from other venues in the area.  We actively support our couples through the planning process (we know its's probably their first time planning a wedding) so they are empowered and confident on their big day. 

  • We provide several online and interactive resources specific to our venue and the local area so couples have the planning guidance they need without needing to hire a planner or coordinator, although we highly recommend that service!

Do you have on-site dressing rooms?

  • Yes! Our newly renovated Bride Suite has a large vanity area, on suite bathroom, dressing corner, coffee/tea bar, refrigerator,  and plenty of storage and seating.

  • The Groom suite has a mini fridge, great lighting,​ tv, xbox, plenty of mirrors to make sure they are looking sharp and lots of comfy seating. 

  • Our Family suite comes equipped with board games, mirrors, table & chairs and seating.

 

How many tables and chairs do you have?

  • 28 – 60” Round Tables (8 people per table)

  • 10 – 6’ Straight Tables

  • 3 -whiskey barrels

  • 1 - 36"  round cake table

  • Variety of smaller tables 

  • 3 - White distressed dressers in the entry way (best used for gift, guest book and memory tables).

  • 200 White Folding Chairs

  • 175 Wood Folding Chairs

 

How will the table, chairs, etc. be arranged for my sized event?

  • We work closely with our couples on floor plans and arrangements. Please visit our Open House events to see floor plan examples and ask any questions you might have.

  • When you arrive on the day of your event we will have tables and chairs set up to your specified floor plan.

If we choose the one day option, will we be able to access the location early to rehearse our ceremony?

  • Venue access starts at 9:30am on the day of your event rental, no earlier.  You are welcome to rehearse once you are onsite.

  • Additionally we provide an optional 1 hour Rehearsal that takes place sometime within 2 weeks of your event, however it is not necessary to rehearse on site and most couples choose to practice closer to their rehearsal dinner location and time.

  • Open House events are a great opportunity for your DJ and officiant to visit and get more comfortable in the space. 

  •  

Can vehicles be left overnight? 

  • No vehicles can be left overnight- please let your guests, vendors and bridal party know about this policy. A fee of $100 per vehicle could be charged for vehicles left overnight.

How far from gas stations / grocery stores / motels are you?

  • We are only 3.5 to 4 miles away form all the conveniences!

Do I need to bring hand soap, trash bags, paper towels, toilet paper?

  • Nope – we have all that out and ready for you, as well as extras in the kitchen.

 

Does your kitchen have a stove and fridge?

  • Our kitchen does have a fridge and you are welcome to use it – but we do not have a stove.  All food needs to arrive pre cooked unless you have permission to bring a smoker or grill (smokers and grills must stay on the gravel).

 

Can we use Fireworks and Sparklers?

  • You absolutely can use Sparklers (A bucket of water and a trash bucket located outside is required) at the front in our grassy areas– but unfortunately, NO FIREWORKS. They get in the landscaping and we would like to keep our neighbors happy!

Do you require event insurance?

  • Yes. We require a $1,000,000 event policy, with Timber Line Barn as the additionally insured.

Setup and Day-of Event Questions

Can we move the tables and chairs around?

  • Of course! Use and move tables and chairs any way you’d like!

How do we hang things on the wall?

  • You can hang anything inside with “Command Hooks” – they make them in clear now and they’ve always hung everything anyone has needed to. NO NAILS, NO TACKS, and NO TAPE on the walls.

  •  Please let your party know this ahead of time.

 

How do we attach things to the arbor in the courtyard?

  • On the arbor, you can use push pins, fishing line, wire, twine.  No nails, or screws please.

 

Can we stake shepherd’s hooks or other decor in the courtyard? 

  • Yes, as long as you’re on the mulched areas, stake away!

 

What happens if it rains on my wedding day?

  • Guest counts UNDER 140: In the case of rain, your ceremony can take place in the Cedar Den or Main Barn. After the indoor ceremony, our staff will break down the chairs and put up buffet tables and/or reception tables in their place. After dinner, the buffet tables can be pushes against the walls for more dancing space.

  • For guest counts OVER 140: indoor ceremonies will be held in the Main Barn and most guests will be seated at their tables. Chairs will set up in the middle of the main barn for traditional ceremony seating as well (this helps create a aisle to walk down).  Pre set tables will be waiting in our Cedar Den area and after the ceremony we will move those tables into their position in the main barn. 

 

What is the event clean-up process?

  • It's pretty simple stuff like gathering trash and placing it in the dumpster, stacking chairs on tables (takes about 10 minutes with 5-10 people helping), and returning borrowed items from the kitchen or Goodie Barn back to their original locations.

  • Timber Line Barn staff will do all of the heavy cleaning at the end of the event.

Are there any other rules or things you don’t allow?

 

Just a few-

  • Guests may not bring their own alcohol.  All alcohol consumed by guests should be served by the bar service or host couple.

  • Kegs have to stay outside. The covered patio works well for this otherwise they leak and get on our wooden walls inside.

  • No inside drinking games.

  • No bonfires, or fire starting, even if its in the parking lot.

  • No fireworks: sparkler send offs are fine.

  • No floating lantern send offs.

  • No shelled peanuts, please!

  • No bounce houses, mechanical bulls or arena type set ups.

  • No driving or parking on the grass/lawn. We take the time and money to care for and seed the entire lawn.

Have other questions about measurements, floor plans, directions, etc? Find answers on our Resources and tools page.

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