FAQ

Below are answers to some of our most asked questions. 

Visit our Resources and Tools Page for more information on places to stay, directions, and floor plans.

Common Questions

What is the rental price and what does it include?

  • Please take a look at our Pricing Page for all of the facts about Pricing and what your venue rental includes.

What is the building capacity?

  • The building can accommodate 250 seated guests (including Bridal party).  

  • The Cedar Den seats up to 160 guests for a ceremony or up to 100 guests at tables.  

  • The Loft can accommodate up to 90 guests at tables.

What dates are available?

Is there a deposit? When are the additional payments due?  Do you offer a payment plan?

  • Deposit is  $500 due at the time of contract signing. 

  • Remaining balance is due 90 days PRIOR to your event date.

  • You are welcome to make payments at your convenience as long as the remaining balance is paid in full 90 days prior to your event date.

How do I reserve a date?

  • You are welcome to book a date with us anytime but we strongly suggest coming out for a tour first.  If you are unable to make it out in person we offer a virtual video tour upon request.

  • It's as easy as sending us an email to timberlinebarnweddings@gmail.com and requesting your preferred date.  We will follow up with a contract and invoice for the deposit. 

Do I need to schedule a tour or can I just stop by?

  • We can't wait to meet you and talk about your vision.  All tours are by appointment only so that are team is prepared for an awesome tour.

  • Scheduling a tour is easy- visit our Tours Page HERE to find a date and time that works for you.

What is the average budget of a couple getting married at Timber Line Barn.

  • We serve a wide range of couples but find that most budgets are in between  $8,000 - $12,000 for all wedding expenses (venue, food, dress, DJ, photographer, decor etc.).  We also have many couples that lean more on the DIY side of things and manage a budget right at $5,000 (family or friends usually make the food, arrange florals, run our free sound system, etc).  

Will there be any other events the day of my wedding?

  • No. We want to make your day special- only one event per day at the Barn.  We do not allow rehearsals or tours to take place on the day of your rental.

Does the building have Heat / AC?

  • Yes!  We also have a gas log fireplace in the Cedar Den.

Can we bring any vendors we would like for food, DJ, photos, etc?

  • Yes.  We would be happy to send you a list of preferred vendors that have proved to be the best at what they do.

  • You are welcome to bring your own food to serve but it must arrive pre cooked, we do not allow cooking on site.  Please have warming pans and fuel for reheating and keeping food warm.  

  • We do not charge extra fees or surcharges for any vendors.

  • You are welcome to hire a bar service business to serve wine, beer and champagne but no hard liquor is tolerated.

 Do you have a parking lot?

  • Yes we have a gravel drive and graveled parking lot that can hold over 100 cars.

  • We also have beautiful concrete walkways all around the barn.

Do you provide table linens, cups, silverware, etc?

  • No.  Timber Line Barn provides a versatile venue, tables and chairs, free decor and sound system.  White table linens can be rented for $10 per table linen.

How far from gas stations / grocery stores / motels are you?

  • Timber Line Barn is conveniently located just 3 miles north of amenities on HWY 65 such as gas stations, grocery stores, and local motels, Bed and Breakfasts, and AirBnB's.  

We plan to have our ceremony offsite, or only plan to have our ceremony at Timber Line Barn.  Does the fee change?

  • We offer impromptu Elopement Ceremony Rentals that can be scheduled up to 6 weeks in advance.

  • For all other 1 or 2 Day rentals our pricing remains the same since we only host one event per day.  

What forms of payment do you accept?

  • We accept credit card/online payments for the deposit and all additional payments should be made by personal check, cashiers check, money order or cash (to be made at Open House events only).  Checks and money orders can be made out to Timber Line Barn and mailed to 38 Rainbow Road, Buffalo MO, 65622.

What time will I have access to the venue to decorate?

  • We unlock our doors at 9:30am for Friday, Saturday and Sunday rentals.  If you chose to add on a Thursday to your Friday rental we unlock the doors at 5:00pm on Thursday.

Can you tell me more about the Private Elopement?

  • Friday, Saturday or Sunday availability

  • $600

  • Scheduled up to 6 weeks in advance subject to availability

  • What's Included:

    • 4 hours of Venue and Property Access including Groom and Bride suite to get ready in.

    • Ceremony Officiant

    • 1 hour meeting to discuss ceremony with officiant

    • Access to Goodie Barn decor

    • Small cake and toast drink allowed for couple

    • Up to 30 people total (this includes couple and guests)

    • Sound system for ceremony music

  • Not allowed for elopements:

    • Catering is not allowed.  There simply isn't enough time. Elopements focus on the ceremony and pictures.  Guests are welcome but 4 hours does not give enough time to serve food/drinks to guests.  We allow bottled water or a few drink containers with tea, lemonade, etc. for guests as refreshments.  You're also welcome to bring a few trays of appetizers but nothing resembling a meal.  Again there just isn't enough time.  The 4 hour rental includes set up and clean up. 

    • Major decorating.  You are welcome to bring in your own decor and utilize the Goodie Barn but we do not allow major draping or florals to be brought in.  There isn't enough time to set up and break down major decor.

    • DJ.  There is no reception offered with the elopement therefore no need for a DJ.  We do recommend you have someone designated to run the sound system during the ceremony for you (very user friendly system is provided).

  • Getting Ready: You are welcome to get ready at the barn in our Groom or Bride Suites however due to time purposes most couples choose to show up on site with hair and makeup done.  The only thing left is getting dressed. ​

  • We do not offer rehearsals for elopements but you are welcome to practice off site.

  • Elopements are not micro weddings.  Essentially the elopement is focused on the ceremony, and getting amazing pictures in the Venue and on the property.   A small cake cutting and toast help celebrate the ceremony but there is not time for a  reception.  This keeps things simple, inexpensive and stress free just like elopements should be.

Planning Questions

 

 

When is the next Open House?

  • Open House Events are for couples who have already had a private tour with us.  If you have already had a chance to meet us you can RSVP on our open House page HERE.

What planning resources do you provide couples once they book?

The Multiple Resources that we provide to our couples are what sets us apart from other venues in the area.  We actively support our couples through the planning process (we know its's probably their first time planning a wedding) so they are empowered and confident on their big day.  We provide several online and interactive resources specific to our venue so they have the planning guidance they need without necessarily needing to hire a planner or coordinator (although we highly recommend that service!):

Do you have on-site dressing rooms?

  • Yes! Bride and Groom Rooms – the bride room even has a hair stylist chair and vanity area with 4 seats.

How many tables and chairs do you have?

  • 34 – 60” Round Tables (8 people per table)

  • 4 – 6’ Rectangle Tables

  • 1 – 2’x3’ Rectangle Table

  • 1 – 3’x3’ Square Table

  • 1 – Wooden Hutch – works great for guestbook / unity sand table!

  • 300 White Chairs

 

How will the table, chairs, etc. be arranged for my sized event?

  • We work closely with our couples on floor plans and arrangements. Please visit our Open House events to see floor plan examples and ask any questions you might have.

  • When you arrive on the day of your event we will have tables and chairs set up to your specified floor plan.

If we choose the one day option, will we be able to access the location early to rehearse our ceremony?

  • Venue access starts at 9:30am on the day of your event rental, no earlier.  You are welcome to rehearse once you are onsite.

  • Additionally we provide an optional 1 hour Rehearsal that takes place sometime the week of your event, however it is not necessary to rehearse on site and most couples choose to practice closer to their rehearsal dinner location and time.

  • Open House events are a great opportunity for your DJ and officiant to visit and get more comfortable in the space. 

 

Can you tell me more about your sound system and what is included?

  • Our sound system includes 2 speakers, 1 microphone, 1 microphone stand and all of the cords to connect everything. 

  • Auxiliary cord compatible with any head phone jack input.  If using an iPhone, double check to make sure if you have a head phone jack or not.  You might need a lightning adapter.

  • Our microphone cord is long enough to reach all the way down to the arbor if you would like to use it for your ceremony.

  • The sound system can be used for outside ceremonies and indoor for ceremonies and receptions.  We have an exterior power outlet and 100 foot extension cord for use.

  • While we provide the sound system we do not set it up or transport it during the day.  Please make sure to designate someone to set up, transport and run the sound system for you. 

  • If you hire a DJ we put our sound system up and do not allow it out.  Equipment and cords get mixed up and sometimes damaged.

  • We keep a manual on site with instructions on how to use the sound system and are available during the rehearsal to instruct the designated sound person on how to use it.

Can vehicles be left overnight? 

  • No vehicles can be left overnight- please let your guests and bridal party know about this policy.

How far from gas stations / grocery stores / motels are you?

  • We are only 3.5 to 4 miles away form all the conveniences!

Do I need to bring hand soap, trash bags, paper towels, toilet paper?

  • Nope – we have all that out and ready for you, as well as extras in the kitchen.

 

Does your kitchen have a stove and fridge?

  • Our kitchen does have a fridge and you are welcome to use it – but we do not have a stove.  All food needs to arrive pre cooked unless you have permission to bring a smoker or grill (smokers and grills must stay on the gravel).

 

Can we use Fireworks and Sparklers?

  • You absolutely can use Sparklers (A bucket of water and a trash bucket located outside is required) – but unfortunately, NO FIREWORKS. They get in the landscaping and we would like to keep our neighbors happy!

Do you require event insurance?

  • We do not require event insurance but we strongly recommend it, especially if you are serving alcohol to your guests.  Policies are inexpensive and can save you tons of possible headaches if anything were to happen.

Setup and Day-of Event Questions

Can we move the tables and chairs around?

  • Of course! Use and move tables and chairs any way you’d like!

How do we hang things on the wall?

  • You can hang anything inside with “Command Hooks” – they make them in clear now and they’ve always hung everything anyone has needed to. NO NAILS, NO TACKS, and NO TAPE on the walls.

  •  Please let your party know this ahead of time.

 

How do we attach things to the arbor in the courtyard?

  • On the arbor, you can use push pins, fishing line, wire, twine.  No nails, or screws please.

 

Can we stake shepherd’s hooks or other decor in the courtyard? 

  • Yes, as long as you’re on the mulched areas, stake away!

 

What happens if it rains on my wedding day?

  • Guest counts UNDER 170: In the case of rain, your ceremony will take place in the Cedar Den. After the indoor ceremony, TLB will break down the chairs and put up buffet tables and/or reception tables in their place. After dinner, the buffet tables can be removed for dancing.

  • For guest counts OVER 170: indoor ceremonies will be held in the Main Barn and guests will be seated at their tables. Timber Line Barn does NOT flip the venue for guest counts over 170. This means your reception tables will be set and we will not be moving reception tables. We do set up traditional ceremony seating in the main floor in front of the Cross/drapery/window wall for guests who are seated towards the back of the loft, otherwise they will not be able to see.

 

What is the event clean-up process?

  • It's pretty simple stuff like putting all trash in trash cans or trash bags, stacking chairs on tables (takes about 10 minutes with 10 people helping), and returning and cleaning borrowed items from the kitchen or Goodie Barn back to their original locations.

  • We check in after food/cake has been served and remove trash from full cans then replace trash bags.  We also restock bathroom supplies such as paper towels, soap, and toilet paper at that time.

Are there any other rules or things you don’t allow?

 

Just a few-

  • Guests may not bring their own alcohol.  All alcohol consumed by guests should be served by the bar service or host couple.

  • Kegs have to stay outside. The covered patio works well for this otherwise they leak and get on our wooden walls inside.

  • No inside drinking games.

  • No bonfires, or fire starting, even if its in the parking lot.

  • No shelled peanuts, please!

  • No bounce houses, Mechanical Bulls or arena type set ups.

  • No driving or parking on the grass/lawn. We take the time and money to care for and seed the entire lawn.

 

Have other questions about measurements, floor plans, directions, etc? Find answers on our Resources and tools page.